Job Title:

Sr. Administrative Assistant

Company Background:

Community Action is a non-profit organization that provides critical services to low-income families in the areas of housing, homeless services, economic empowerment, family development, and early childhood care and education. Community Action leads the way to eliminate conditions of poverty and create opportunities for people in the Washington County area. Be the change you want!

Special Note on Central Background Registry Requirement:

In order to be offered any position within our Head Start program, you must be currently enrolled in Oregon's Central Background Registry. If you are not currently enrolled, you may still be considered for this position, but no offer of employment may be extended to you until this requirement has been completed. For information on how to enroll in Oregon's Central Background Registry, please visit www.childcareinoregon.org or call the Office of Child Care at 1.800.556.6616.

Job Position Description:

Are you a compassionate and resourceful individual dedicated to helping families thrive? We're seeking a Sr. Administrative Assistant to keep Head Start moving forward-supporting meetings, data, and community connections quietly, efficiently, and expertly. Behind every great program is someone making it click.

Abbreviated Duties List:

• Provide daily administrative support to the Director of Head Start.
• Provide project management support to various program and department projects to support the Director of Head Start as needed.
• Arrange internal department meetings and external community collaboration meetings and support meetings as needed, including scheduling, agenda distribution, taking minutes, distributing minutes, and following up on assigned action items.
• Support the Director of Head Start with formal presentations to staff, families, Board of Directors, and community partners as needed.
• As assigned, responsible for ensuring that orders, inventory and distribution of office supplies are completed and maintained. Maintain office equipment as needed.
• Maintain department tracking, filing, and information systems and ensure essential information is current and available to the Director of Head Start and program managers if assigned.
• May maintain department planning calendars.

Abbreviated Requirements:

• High School diploma or equivalent and a minimum of three years of program operations or administrative support experience in support of upper management personnel in a non-profit or non-manufacturing environment or an equivalent combination of education and experience.
• Experience in working both collaboratively as part of a team and independently with little supervision.
• Experience coordinating with other professionals and social service agencies.
• Advanced level of proficiency in technology tools such as Microsoft Office applications, databases, spreadsheets (including formulas and tables), charting, etc.
• Must be able to successfully pass applicable background and Oregon Central Background Registry checks prior to new hire processing and beginning actual employment.
• Completion of appropriate Fit for Duty and TB Testing according to Head Start regulations prior to date of hire

What Will Make You Stand Out:

• Bilingual English/Spanish, both written and verbal.
• Knowledge of Washington County social services and resources.

Top Benefits or Perks:

• Comprehensive insurance benefits, including free dental and 90% of your medical premiums covered by the employer for single coverage plans
• Bilingual Pay Program
• 403(b) Retirement Plan with 3% employer match
• Generous time off benefits with paid vacation, paid sick days, and 13 holidays!

How to Apply: Apply online directly at https://caowash.applicantpro.com/jobs/. The full job description and additional job details can be found there. Physical applications are also accepted at any of our Multi-Service Center locations.