Community Action Organization
  • 14-Mar-2017 to 05-Apr-2017 (PST)
  • Head Start
  • Hillsboro, OR, USA
  • $15.09-16.60
  • Hourly
  • Temporary

Not Eligible for Benefits


 

Position Title:

Parent Engagement Specialist

Department:

Head Start

Open Date:

March 14, 2017

Reports to:

Family Services Manager

Close Date:

April 5, 2017

Work Location:

Hillsboro, OR

Hiring Range:

$15.09-16.60 Hourly

FLSA Status:

Non-Exempt

Position Status:

Temporary

Full-Time Equivalent:

0.23

Work Hours Per Week:

40

Number of Positions:

1

Position Duration:

12 Weeks (April-June)

Positions Supervised:

0

                         


Under Oregon statute, after July 1, 1996, an offer of employment for this position is contingent upon the results of criminal offender information record check, and possibly fingerprinting, conducted on applicants for employment in early childhood services agencies.  Applicants who have been convicted of certain offenses or who refuse to consent to such background checks will not be hired for this position.
 The statements herein are intended to describe the general nature and level of work being performed by the employee in this position.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.   Continuation of all positions is contingent upon future funding.

**Note: This position is temporary and will be needed approximately 12 weeks.  This position is not eligible for benefits.  The ability to read, write, and speak in both English and Spanish, as well as translate English materials to Spanish, is required.**

Position Summary:

This position ensures the provision of high quality comprehensive Early Head Start and Head Start parent involvement in the family service component.  Provide leadership, consultation and training as needed to make sure parent involvement activities are consistent with the Head Start Performance Standards.  Work closely with the Head Start Family Services/Parent Engagement Coordinator and Head Start Director to support the Head Start Policy Council.  Work with staff, children and parents in a sensitive manner which respects individual differences, cultural backgrounds, and current circumstances.  Develop and implement program related office systems, perform general word processing and/or data management functions.  Excellent time management skills required in order to complete multiple task and project requirements.  Must conduct work in a cooperative and collaborative manner and consistently demonstrate effective communication and collaboration skills.

Essential Functions and Responsibilities:

  • Work with the Director, Family Services/Parent Engagement Coordinator and other staff to support and facilitate parent participation in the program policy council and at Parent Site Meetings.
  • Maintain organized files (both on computer and physical files) with master copies of all forms and printed materials required in Head Start.
  • Provide opportunities for parent participation in program governance and community services.
  • Document policy council and executive committee meetings.
  • Provide translation of all Policy Council documents.
  • Proofread translation of program documents by bilingual team members for consistency of terminology.
  • Distribute meeting minutes to Policy Council representatives and make copies for Family Support staff.
  • Make arrangements for child care, transportation, food and translation during Policy Council meetings.
  • Review, track and confirm all Policy Council budget expenditures.
  • Support the Dollar Per Child Campaign.
  • Prepare Policy Council binders and calendars.
  • Organize the Policy Council trainings.
  • Make transportation, lodging and per diem arrangements for Oregon Head Start Association Meetings 3 times per year.
  • Attend the Oregon Head Start Association meetings 3 times per year.
  • Attend the Parent Leadership Training Conference.
  • Perform hearing, speech and language screenings in Head Start classrooms.
  • Monitor non-federal share (in-kind) volunteer hours for Policy Council and Head Start classrooms
  • Develop working knowledge of Abriendo Puertas/Opening Doors parent education curriculum and how it supports the Parent, Family, Community Engagement framework.
  • Upload and maintain Abriendo Puertas/Opening Doors parent education materials for distribution to staff.
  • Assist the Family Services/Parent Engagement Coordinator with preparation for trainings throughout the year.
  • Co-facilitate trainings with Family Support staff as requested.
  • Support parent site meetings by providing requested materials and/or on-site support as needed.
  • Summarize and monitor the Parent Involvement Tracking System report.
  • Support the distribution and tracking of translation equipment.
  • Interface with other departments and clients as required.
  • Provide training and support on ChildPlus as needed.
  • Strictly adhere to all safety policies and procedures at all times and respond/correct any at-risk safety issues immediately.
  • Strictly adhere to agency code of ethics and standards of workplace behavior.
  • Perform other duties as assigned to meet business needs including regular and reliable attendance and adherence to all company workplace behavior standards.

Required Education/Training/Experience:

  • Associates (AA) degree or an equivalent combination of education and experience.
  • Demonstrate proficiency with personal computers and Windows based applications, including databases, spreadsheets and word processing.
  • Experience with and/or knowledge of social service systems or non-profit organizations.
  • Excellent verbal and written communication skills in English/Spanish and the ability to translate written materials.
  • Ability to exercise good judgment, work cooperatively and in collaboration with diverse staff and clients.
  • Ability to manage multiple tasks and set priorities.
  • Proven ability to work independently and demonstrate initiative and creative problem solving.
  • Enrollment in Oregon Central Background Registry prior to offer of employment being extended.
  • Completion of appropriate Fit for Duty and TB Testing according to Head Start regulations prior to date of hire.

Preferred:

  • Experience with and/or knowledge of Head Start.
  • Experience working in a school administration setting.

Required Physical Demands of Essential Functions and Responsibilities:

  • Most work is conducted in an office environment with moderate to extensive phone use. 
  • Some travel to various Head Start sites throughout Washington County.
  • Extensive use of video terminal and keyboarding.
  • In normal work day, may stand/walk __2__ hrs/day; may sit _6_ hrs/day; may drive __2 hrs/week; may use hands for repetitive grasping, pushing and pulling, typing and fine manipulation _1_ hrs/day; may use hands at or above shoulder level for _1_ hrs/day.
  • In normal work day, may bend, squat, and/or climb occasionally.
  • Work is light in nature, lifting maximum of 30 lbs.
  • Frequent lifting and/or carrying of objects weighing up to 20 lbs.
  • May require walking or standing to a significant degree, or sitting most of the time with a degree of pushing and pulling of arm and/or leg controls.

Special Note on Central Background Registry Requirement:

In order to be offered any position within our Head Start program, you must be currently enrolled in Oregon's Central Background Registry.  If you are not currently enrolled, you may still be considered for this position, but no offer of employment may be extended to you until this requirement has been completed.  For information on how to enroll in Oregon's Central Background Registry, please visit www.childcareinoregon.org or call the Office of Child Care at 1.800.556.6616.

How to Apply for this Position:

To be considered we must receive a completed Community Action Employment Application form.  You are welcome to also include a cover letter and resume at your option.  Transcripts may be required for certain positions.  Applications can be completed on our website: www.caowash.org or you can print off the application to complete or pick up the application form at either of our following locations:

Hillsboro 1001 SW Baseline St, Hillsboro OR 97123

Beaverton 5050 SW Griffith Dr, Suite 101, Beaverton OR 97005

Be sure to submit your application in a timely manner.  If you choose not to complete an online application, you can send your completed application form, optional resume and cover letter and any other required documents via fax at 503.357.6057.  If you prefer to mail your application be sure to mail attention Human Resources at the Hillsboro office address above.

All application submissions will be acknowledged with a receipt notification. If you are selected for an interview, we will contact you. 

All current Community Action employees are encouraged to apply for openings at Community Action which they are interested in.  For current employees, some qualifications may be met by an equivalent combination or education and experience at the discretion of the employer.

Benefits:  All regular full-time (RFT) status positions of 0.50 full-time equivalent or higher are eligible for our outstanding benefits package including:

  • Generous paid sick and vacation time
  • 12 0bserved holidays
  • Medical, vision and dental insurance
  • Free life and long term disability insurance
  • Medex travel assistance
  • Employer-matched 403(b) retirement plan
  • Employee Assistance Program
  • Rich and diverse mission-based working environment

COMMUNITY ACTION IS AN EQUAL OPPORTUNITY EMPLOYER

Community Action is an equal opportunity employer and does not discriminate on the basis of sex, age, race, color, religion, marital status, national origin, disability, sexual orientation, veteran status, or other protected status in accordance with applicable federal and state equal employment opportunity laws.  Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.

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